Use Your Gifts to Change the World Wednesday – Effective Meetings

Never be lacking in zeal, but keep your spiritual fervor, serving the Lord.  Romans 12:11

Good Morning!  For me this is Wednesday go to meeting day!  All the meetings I’m attending today are important, but one of the meetings is of particular importance to me.   So, this morning I was up and preparing early.

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So, what do you do when you want to ensure success at your meeting?  I have a few tips to help ensure a successful meeting, whether it is at church or in the workplace.

  1.  Pray.  Before you start preparing ask God to help you know what you need to do and to guide you toward the best outcome. A2899DE4-04AE-4E9A-A379-AC640B630121 If you have had a bad experience in the past, this is the time to let that go.  It’s a new day.
  2. It’s Not About You!  Also it is important to remember this meeting is not about you.  It’s about what’s on the agenda.  127CD7CB-4D8D-4BAD-BDFE-C6E4B0F8FB60So, don’t get caught up in a desire to be remembered for the meeting. Your heavenly reward will be so much better anyway!
  3. Make sure the meeting is really needed.  There is nothing worse than sitting in a meeting knowing you have things to do when everything could have been resolved in a short personal conversation, email or text.
  4. Review the attendees.  It’s important to make sure the right people are attending, but make sure you don’t invite too many because it may be difficult to get anything accomplished.
  5. Prepare an agenda with a timeline.  It’s good to have an agenda to keep attendees on track and ensure all important points are covered.  Don’t include too many items.  It’s better to have a follow-up meeting than a meeting that lasts too long.  Also, an agenda informs the attendees of what the meeting is about and what direction it needs to go.
  6. Have a sign-in sheet.  The sign-in sheet provides attendance information, but that is where I like to collect additional contact information, and availability.
  7. Start on time.  While I can understand not wanting to go back and explain what someone has missed, don’t hold up the meeting because someone is running late.  It’s disrespectful to those who have given up time out of their schedule to attend.  If you are attending a meeting and you’re late, apologize.  D52F0BFB-DE91-4983-BA89-9ACDC274E833.jpegUnfortunately, starting a meeting with a prayer is not always an option. If it is, by all means do it.  If not, you can always say a silent prayer whether you are the leader or an attendee.  I’m thankful that in my area, prayer is usually welcomed.
  8. Facilitate.  Encourage participation and monitor contributions to the discussion, while keeping the meeting moving.  If someone brings up a point that is not on the agenda.  Simply explain that their point is good, but it should be addressed at a future meeting.
  9. Take notes.  In many meetings it is not necessary to write down what every person says.  Instead, it is helpful is to jot down important points, task assignments,  and future meeting dates.  If you need to remember what every person says, bring a recording device.
  10. End on time with a plan.  Toward the end of the meeting, make sure everyone knows why they were at the meeting and the direction they need to go. Ensure the meeting doesn’t go over time.  It is better to plan a follow-up meeting.  Ensure any follow-up meetings are scheduled before attendees leave.
  11. Follow-up after the meeting.  I like to send an email restating what has taken place, or a summary of discussions and decisions.  More formal meetings might have minutes.  This helps refresh the attendees’ memories.  When you have several meetings in one day, it may be difficult to remember everything that happened at one particular meeting.  An added bonus is you can restate when and where the next meeting will take place.
  12. If the meeting did not seem to go the direction you wanted, remember that God has a bigger plan and you asked for His guidance.  I’ve prayed about situations before and it seemed like God didn’t answer my prayers.  Later, I found out He did.  So, have faith and trust.

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Well, I’d better get busy!  If you are involved in planning or participating in meetings, I hope these tips will help you.  God bless you.

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12 Comments Add yours

  1. ortensia says:

    I am not a religious person,I tried but it is just not me but, I consider myself a spiritual person and a believer.I still like to believe in kindness and compassion,love and ,despite it all,in human kind.That said I have to say I enjoy your post very much.Good thoughts are good thoughts,no matter which God or not God ‘s eyes you see them through.Thank you for sharing them.

  2. Thank you so much for this post, I actually needed it today. It may sound cheesie, but honestly I’ve been struggling with something today and your post really hit a chord with me and made my day better by giving me a new outlook on my situation. So thank you very much for that and I look forward to reading more of your great writing.

  3. Tammy7711 says:

    Very interesting and spirit filled tips indeed!! God bless you! Xx

      1. Tammy7711 says:

        De rien…it means you’re welcome in French. 😊

      2. Oh! How nice!

      3. Tammy7711 says:

        Haha oui oui pronounced as we we means yes, yes! In French lol

  4. Precious🔥 says:

    Yes. Being a spiritual person is the goal. Religious people normally don’t know God that well cos they’re just following the motions.
    Well can you pls review my most recent post about hearing the voice of God. I’m new on here. Here’s the link please

    https://commonblackgirlblog.wordpress.com/2018/01/15/hearing-the-voice-of-god/

    1. Yes of course. Thank you.

      1. Precious🔥 says:

        I’m grateful

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